SLAC Legal Contacts
Phone: (650) 926-3508
Phone: (650) 926-8708
Phone: (650) 926-3073
John G. Lee
Phone: (650) 825-3531
Steve Porter (Retired)
Phone: (650) 926-4701
If you have a general legal question unrelated to specific SLAC operations, contact the Director of Legal Services at the Stanford University Office of General Counsel at (650) 723-9751.
Nondisclosure and Confidentiality Agreements
I. When to Use this Form
A nondisclosure agreement (“NDA”), also referred to as a confidential disclosure agreement (“CDA”), a proprietary information agreement (“PIA”), or confidentiality agreement, is a legal contract between at least two parties that outlines confidential material, knowledge, or information the parties wish to share with one another for certain purposes, while restricting access to or by third parties. An NDA protects non-public information by imposing contractually enforceable requirements to safeguard information and limit its use for a specific purpose, but it may also include other terms. An NDA is not a substitute for technology transfer agreements (https://partnerships.slac.stanford.edu/how), such as licenses or funding agreements.
Stanford University and SLAC National Accelerator Laboratory (“SLAC”) are open research environments, and thus generally do not initiate NDAs. If an industry collaborator or participant requests an NDA, the SLAC Mutual Model NDA form must be used, because it is consistent with the Department of Energy and Stanford University policies and requirements. If a SLAC employee desires to share their proprietary or confidential information with a third party, the SLAC Unilateral Model NDA form should be used. Any significant deviations from the attached forms must be sent to SLAC’s counsel for review and approval.
II. Who May Sign
Stanford University and SLAC generally do not sign institutional confidentiality agreements, as the University has an open environment and may be unable to ensure the confidentiality of information on a University-wide basis. However, and consistent with University policy, to the extent an industry partner is interested in sharing confidential information with, or receiving confidential information from, a Stanford/SLAC faculty member, researcher or employee, the industry partner may enter into a confidentiality agreement with the faculty member, researcher or employee directly, provided the employee or researcher has the necessary approvals.
Note that, subject to receiving the requisite internal approvals, including the review and approval of SLAC’s Third-Party Activity Review Committee (“TARC”), individual faculty members, researchers, or employees entering into such agreements do not have the authority to bind Stanford/SLAC; however, these individuals may bind themselves and also sign on behalf of their reports. (For example, a SLAC department head can sign on behalf of his or her department.)
Signatories are responsible for compliance with the terms of the agreement and must ensure compliance by their direct reports.
Signed agreements must be submitted to Kam-Oi Shew in SLAC Legal at firstname.lastname@example.org.
III. Forms and Guidelines
Please use your SLAC credentials—full email, eg, email@example.com and Windows password— to login.
- SLAC NDA Approvals Form (must be completed and attached to TARC record for the review process to be initiated) (Internal Access Only)
- SLAC NDA Guidelines (overview of NDA approvals and review process) (Internal Access Only)
- SLAC Model Mutual Nondisclosure Agreement (for sharing both parties’ information) (Internal Access Only)
- SLAC Model Unilateral Nondisclosure Agreement (for sharing SLAC personnel’s information with a third party) (Internal Access Only)
- SLAC HR Model Unilateral Nondisclosure Agreement (for HR only) (Internal Access Only)